We, at The Fair Work Convention, take the security of your personal data very seriously. This statement sets out why we need your information, what we need and how we will use it.
Why do we need to collect this information? As advisors to the Scottish Ministers, and experts in the field, we can help shape and evaluate policies which are relevant, timely and will directly benefit workers in Scotland. The survey will provide us data on a wide range of work-related topics, including secure employment, work-related illness, discrimination, involvement in decision-making, opportunities for career progression, training and use of skills and many others. The survey is in many cases the only source of reliable evidence on these topics and issues.
We conduct this survey as “public task” under relevant laws. As part of this survey, we also need to gather, use and process sensitive personal information about you (special category data, for example ethnicity, religion or health), to produce statistics and analysis of experiences of groups of the population with these characteristics. You can be confident that we ensure that this processing is proportionate and is necessary for statistical research purposes under the General Data Protection Regulation (article 9 Sections (2)(g) and (j)).
How do we collect the information? Using our online self-assessment tool, you will be asked to answers a series of questions on your experiences at your current workplace. Your contribution to the survey is voluntary but vital for us as it helps the Scottish Government to make better-informed decisions.
How is the data used? The survey is strictly confidential. Your information is handled in line with the Code of Practice for Official Statistics procedures and the data protection legislation. Anonymised survey data can, sometimes, be provided to other approved organisations for genuine research purposes only but never for market research. All of these requests are very carefully assessed against an agreed set of criteria before deciding on whether to release the data. These criteria are aimed at protecting the anonymity of survey respondents, whilst also maximising the use of the data and the public money invested in the survey. More complex and sensitive requests are reviewed by the Scottish Government Data Access Panel, of which the Chief Statistician is a member. Further details can be found at http://www.gov.scot/Topics/Statistics/About/DataAccess.
Your consent is sought for name, contact details and relevant answers being retained and passed to research organisations carefully approved by the Scottish Government for the purpose of further statistical research projects (so called ‘follow-up’ research projects). All these projects are carefully screened to ensure that they lead to a better understanding and improvement of public policies and services in Scotland.
Please be assured that any information you provide for this purpose will be:
- kept for no longer than necessary
- released for statistical and research purposes only
- carried out by reputable research organisations
- and that your confidentiality will be protected in the publication of any results given.
Each data request is considered very carefully and scored on suitability.
All information which you supply to us, including contact details, will be stored in a restricted access file.
Your rights
- As defined in the data protection legislation, you have the right to be informed about the collection and use of your personal data. This is outlined above.
- You have the right to erasure. If at any point in time you decide you’d like us to delete the responses you gave us, we will delete all information related to you, as long as you gave us your name and email address. Otherwise we won’t be able to find which information in our database relates to you. You also have the right to object to us processing your personal data. If you do so, we will delete all your personal data we hold.
- In addition, if you consent to have your name, contact details and relevant answers retained for the purpose of ‘follow-up’ research projects, you also havethe right to withdraw this consent at any time. This means that we will delete your name and contact details from our database so that we will not contact you again to take part in any further research.
Contact details for Data Protection Officer as well as information on how to file a complaint with Information Commissioner’s Office can be found at the Scottish Government’s website https://beta.gov.scot/about/contact-information/personal-data/
We have detailed above how we process the information you’ve provided us. If you would like further information regarding how your information is used, we will be happy to advise:
Email us at fairworkconvention@gov.scot
Phone 0131 244 1685
Or write to us at:
Fair Work Convention
6th Floor, 5 Atlantic Quay,
150 Broomielaw,
Glasgow G2 8LU